Instructions to Authors


Submission
Two complete copies of the typescript, in UK English, should be submitted to the Editor, whose address is on the inside cover of a current issue of Tertiary Research. All pages should be numbered consecutively. Two complete sets of Text-figures and Plates, reduced to intended publication size, should be submitted. In the case of Text-figures a photocopy is adequate but for the Plates a photographic copy is required. If no reduction is intended, the original Plate or Text-figure can act as one copy. The author should retain one full copy of his paper for proof reading. Text-figures and Plates will be returned. Tertiary Research is published from "camera ready" copy produced by the Production Editor. To facilitate this, authors are requested to provide a copy their corrected manuscript on a 3Ĺ inch DOS-formatted floppy disk; Apple Mac formatted disks are not acceptable. We prefer ASCII, DCA (RFT), Word for Windows, WordPerfect or WordStar files; please specify which word-processing package and version number was used. Please scan for viruses.

Typing
The manuscript should be on A4 paper, double-spaced, on one side of the paper only and with adequate margins. Carbon copies are not acceptable. Generic and specific names should be italicised, not underlined; primary, secondary and tertiary headings should be indicated. Sentence-ending full stops must be followed by two spaces. All foreign accents and unusual characters, that may not survive conversion from one word processing format to another; ŗ, ť, ú, Ł, Ý, į , d, y, •, etc., should be marked in coloured pen on the margin of the manuscript, to avoid them being overlooked.

Title

The title should be as brief as possible and contain an indication of the subject, locality and age.

Abstract
Abstracts must be under 200 words in length and summarise the results of the paper. They must mention all taxonomic and stratigraphic innovations or changes made. An abstract in a language other than English will be included if provided by the author. Its content should not be markedly different from the English abstract.

Units
Measurements should be given in metric units only. Where comparing metric with imperial units in older literature, imperial equivalents should be quoted in addition (due to differences in "rounding off" between the two systems). Localities referred to in text should conform to the best-known name of the locality: local alternatives should also be given. All should be accompanied by precise grid references. Sites outside the United Kingdom should be localised by their latitude and longitude.

Plates & Text-figures
The maximum publication size for Plates and Text-figures is 160mm x 240mm. They should be mounted on white board and protected by a sheet of tracing paper with the Author's name and Plate or Text-figure number clearly marked on the back. The approximate position in text must be indicated in the margin of the typescript. Magnification at published size, should be stated on the Plate or Text-figure explanation, or a scale bar provided. Plate or Text-figure explanations should contain all the information required to identify, orientate and localise the subject; extended explanations are encouraged. Where appropriate, the author may include an additional foreign language translation of the explanation.

E.g. Plate 1, fig. 1. Hexanchus hookeri Ward, 1979. P.60131. London Clay, Sheppey, Kent.
a) Lingual view x 3; b) labial view x 2.5.

Plates should preferably be page width and either fill or half fill the page; they should be submitted at/or up to 1Ĺ x publication size. Photographs should be sharply in focus, printed on medium contrast glossy paper. Dark backgrounds and large areas of black should be avoided where an alternative is possible. Text-figures should be submitted on a good quality card or tracing plastic or paper. They should not exceed 1Ĺ times publication size. Thick board or flimsy tracing paper should be avoided. They should be drafted to fit within one or two column widths, 75mm or 160mm wide. Fine mechanically stippled grey toning should not be used as it may conflict with our scanner. The reduction required should be indicated on the Text-figure and must be considered when adding lettering.

Tables
These should be drafted to the same standards as Text-figures. The typesetter may prepare small tables if a suitable mock-up is provided.

References
References to other publications should be represented in the text by the name(s) of the author(s) followed by the year of publication and page numbers where appropriate, e.g. Smith, 1976: 24-32.

More than two authors should be quoted in the text e.g. Smith et al., 1976. All references included in the text should be listed alphabetically by authors at the end of the paper.

More than five authors of a paper should be quoted as Smith, A. B. and sixteen others, 1976.

Original capitalisation of titles of papers or books should be followed and the title written out in full.

Volume, part and page numbers should appear thus:

EDWARDS, R. A. 1976. Tertiary sediments and structures of the Bovey Basin, south Devon.
Proceedings of the Geologists' Association, London, 87(1): 1-26, 8 figs.

Books or separate works should be cited in the following manner:
ARKELL, W. J. & TOMKEIEFF, S. I. 1953. English Rock Terms. Chiefly as used by Miners and Quarrymen. London: Oxford University Press. 139 pp.

A disproportionate amount of editorial time is spent altering incorrectly cited references.

Taxonomy
Systematics within a manuscript should conform to the recommendations of the I.C.Z.N. (Ride et al. (eds.), 1985) or most recent I.C.B.N. When first cited the dates of publication of taxa should follow the authorís name. E.g. Notidanus serratissimus Agassiz, 1844

Significant taxonomic changes should be indicated by the addition of the revising author and date
E.g. Notorynchus serratissimus (Agassiz, 1844) Cappetta, 1976

In subsequent citations the taxon may be shortened 
E.g. N. serratissimus

It remains at the authorís discretion whether the full reference to the original or revising author is placed in the References. In systematic papers it is essential. In the case of large biotic lists it would be tedious but inclusion of a few major sources for the revised taxonomy would be helpful. Annotated synonymy lists (Matthews, 1973. Palaeontology, 16(4): 717-719) are encouraged.

Deposition of Specimens
In accordance with the recommendations of the International Codes of Botanical and Zoological Nomenclature all specimens within the Type Series should be deposited in a public museum or similar institution and their registration numbers cited. Private or University departmental collections are not acceptable. Failure to comply will lead to the paperís automatic rejection. In addition the depositories of all specimens listed should be given, it is recommended that these should also be public museums.

Stratigraphic changes
Stratigraphic changes or new stratigraphic terms should, where practical, follow the recommendations of the International Stratigraphic Guide. 2nd edition, (Salvador, 1994).

Typescript review
Papers will be sent to referees for critical review. Confidentiality will be maintained unless otherwise desired by the referee. If only minor grammatical or format changes are required; the editors will make these and the paper passed on to the typesetting stage. If more substantial changes are indicated a single copy of the manuscript and a set of referee's comments will be returned for attention by the author. Minor changes may be clearly hand written onto the typescript but any substantial changes should be typed.

Proofs
Proofs will be sent to authors who are expected to read them carefully, correcting any errors and return them promptly. Excessive alterations at the proof stage, other than typesetting errors will be charged to the author.

Reprints
Fifty copies of a paper are provided to the author free of charge. Further copies may be ordered at cost from the publisher at the proof stage; max. 200 copies in all.

Large papers
Very large papers or monographic treatments may be published as a Tertiary Research Special Paper although support funding may need to be requested.


Last modified: 6th June 1999